St John's graduation ceremonies take place on several days throughout the year, usually in the Sheldonian Theatre. Degrees must be conferred on you at a ceremony in order to collect your degree certificate, and this can be done in person or in absentia.
Confirmed graduation dates for the 2024–2025 cycle:
We will have confirmed dates for 2024 - 2025 at the end of January 2024.
Current students: undergraduate/postgraduate taught courses
You will receive an invitation from the University to book online for a place on a ceremony. Look out for this email during Michaelmas Term in your final year.
You will be guaranteed a place on a ceremony in the summer following the end of your degree. If you choose to decline this invitation, but would like to attend a future ceremony, please contact us to be added to a waiting list.
Once you have booked through the University, you will be contacted by the Events Team to arrange tickets to the reception in college.
Current students: postgraduate research courses
You may book a place on a ceremony after receiving your leave to supplicate. Look out for an email invitation from the University to your University email address. If you can't access this email, please email email@example.com in order to attend a ceremony or to graduate in absentia.
Please apply to graduate promptly after receiving your leave to supplicate, otherwise you won't be guaranteed a place and might have to go on a waiting list.
Once you have booked, you will be contacted by the SJC Events Team to arrange tickets to the reception in college.
If you are due to attend a ceremony and would like to change to a different ceremony, please email firstname.lastname@example.org.
Old Members and MA degrees
Current students are given priority to attend degree ceremonies, while Old Members and those collecting MA degrees are given places where available. If you wish to graduate or to obtain your Oxford MA, either in person or in absentia, please fill in this form and email it to email@example.com to be added to a waiting list.
In Oxford (as in Cambridge), the status of Master of Arts is a mark of seniority within the University which may be conferred 21 terms after matriculation. If you have completed a BA or BFA you will be eligible to take an MA in or after the 21st term since you matriculated (i.e. seven years after matriculation). This is not an automatic process and to obtain your MA you must apply to graduate at a degree ceremony (either in person or in absentia). You must have had your BA or BFA conferred in order to take your MA. They can be conferred at the same ceremony provided that sufficient time has elapsed since you matriculated. You are not at any point eligible to take an MA if your undergraduate degree is an integrated Masters degree (MBiochem, MChem, MCompSci, MEng, MMath, MMathCompSci, MMathPhil, MPhys, MPhysPhil).
In order to take your MA, you must pay a conferral fee (currently £100). You can pay the fee here: https://www.oxforduniversitystores.co.uk/product-catalogue/degree-conferrals/ma-fee-and-certificate .
Please note the Oxford MA is about reaching a new status within the University and not an upgrade of your BA or an additional qualification. It therefore has no subject or class, and the nominals 'MA' should be represented in place of, not in addition to, the 'BA' in the holder's signature and on documents such as CVs.
If you are due to attend a ceremony, and would like to change to a different ceremony, please email firstname.lastname@example.org.
You will be able to collect your degree certificate at St John's after your ceremony. If you are graduating in absentia, your certificate will be sent to the address which you supplied when making your graduation booking.
Students who have passed their examinations but have not yet had their degrees conferred at a degree ceremony can request a degree confirmation letter free of charge. The letter will confirm successful completion of the course at the University of Oxford, the dates of attendance and the classification.
Anyone who commenced their studies during or after Michaelmas term 2007 can request a confirmation letter from the University..
If you commenced your studies at St John's prior to Michaelmas Term 2007 and require a degree confirmation letter, please email the Academic Office.
If you commenced your studies during or after Michaelmas term 2007, Additional copies of your transcript may be ordered from the University - please see this page for details.
If you commenced your studies at St John's prior to Michaelmas Term 2007 and you require a transcript letter, please email the Academic Office.
If you plan to pick up your alumni card while you’re in Oxford, please order online in advance via www.alumni.ox.ac.uk/my-oxford-card.
Cards can be picked up from the Reception desk in University Offices (Wellington Square) Monday – Friday, 9am – 5pm.
You will receive an email from SJC closer to the date, which will invite you to book online to secure places for celebrations in College for you and your guests (maximum of 2).
In the meantime:
Check your confirmation email from the University (titled "Degree Ceremony Confirmation"): If there are any mistakes with your address, attendance mode or the degree you will receive; or if you did not get that email, then let us know.
Clear your College Battels and any Loans. You cannot be in debt to the University when you graduate.
Those taking a DPhil; MLitt; or MSc by Research: Make sure to submit a hard copy & a digital copy of your thesis to the Bodleian at least 5 days before the ceremony. You may not be able to graduate if you fail to do this.
You will be emailed in advance of your graduation with an invitation to book online for the reception and details of how to arrange gown hire.
Celebrations organised in College are free for graduands, and a maximum of two guests. It isn’t possible to have any further tickets.
On the day, when you register at SJC prior to the ceremony, you will receive two tickets for your guests. No additional tickets will be available.
Guests are encouraged not to take photographs or record videos during the ceremony in the Sheldonian. However, please be aware that by attending a degree ceremony at the University of Oxford, either as a graduand or as a guest, you may be captured in photography or film footage.
The ceremony will be streamed online for those who can't travel to Oxford: http://livestream.com/oxevents
You must wear full academic dress (sub fusc) for the ceremony. Please read this carefully prior to your ceremony to ensure that you are appropriately dressed as the University will not permit you to enter your graduation ceremony if you are not wearing the right clothing:
dark suit with dark socks, or
dark skirt with black tights or stockings, or
dark trousers with dark socks or dark hosiery
Dark coat if required
Black shoes (no open toed shoes or sandals). To protect the flooring in the Sheldonian, stiletto heels are not allowed.
Plain white collared shirt or blouse
White bow tie, black bow tie, black full-length tie, or black ribbon.
Ministers of religion may wear clerical dress, with a gown over, when attending ceremonies. If you wear a head dress / scarf for religious reasons, a black scarf should be worn. Members of the armed forces may wear service dress under their gowns.
Please do not bring any personal items with you to the Sheldonian. We suggest that you leave any personal items with your guests (ie bags, phone etc).
Given the way the booking system works, it isn’t possible to arrange spaces at the same ceremony to a group of friends.
Please let us know in advance if you have any special requirements for the Ceremony or celebrations in College.
For guests: There is limited step-free seating available in the Sheldonian. This cannot be booked in advance. Please make yourselves known to the staff at the Sheldonian when you arrive and they will do their best to seat your party together.
Contact email@example.com. You won’t be able to cancel if you have had your place confirmed on a ceremony by the University and it is within 60 days of the ceremony. All cancellations must be made in writing (an email is acceptable), and you cannot ask somebody to cancel on your behalf.
If you are due to attend a ceremony and want to change dates, please fill in a booking form. If you swap dates, you give up your place on the current ceremony and might not be able to re-join it. You won’t be able to move dates if it is within one month of the ceremony.
If you are due to attend a ceremony in person, you can change your mind and decide to graduate in absentia within 1 month of the ceremony. Please let us know if you would like to do this as soon as possible.
If you decide you would prefer to graduate in person after initially choosing to do so in absentia, you will have to join a waiting list for a ceremony.
All degrees must be conferred on you in order from lowest to highest (e.g. if you want to collect your DPhil, and also have a BA and an MPhil, you collect your BA and then your MPhil, before you can collect your DPhil).
If you attend a ceremony for your highest degree, you can collect your lower degrees at the same time in absentia. You won’t be able to go back and attend a ceremony for them retrospectively.
Yes, but you must to do them in order from lowest to highest (e.g. if you want to collect your BA, MA and DPhil, you need to first graduate for your BA, then your MA, then your DPhil).
You don't have to attend ceremonies for all of your degrees – any that you haven’t already taken will be done in absentia, while you attend a ceremony.
You will graduate as a member of your college for each degree that you take. If you did your lower degree with Balliol but want to graduate for a higher degree taken at a different college, you will need to take your Balliol degree in absentia or first attend a ceremony with St John’s.
If you took a higher degree with St John’s, you can collect your lower degrees in absentia, or contact your other college to arrange a ceremony with them first.
The waiting list works on a 'first come first served' basis. There is no guarantee, but we will do our best to fit you in.
You will remain on the requested waiting list until a month before the ceremony, and we will continue to try to get you on the ceremony until that date.
Please let us know if you are not able to attend a date any longer, so that we can remove you from that waiting list.
The University's booking system limits us to one waiting list per person. If you selected more than one ceremony option on your form, however, we will automatically add you to the following waiting list if you don't get on to your preferred ceremony.
If you can’t make a date anymore, please let us know as soon as possible.
You will receive an email from the University confirming your place on a ceremony. We expect this to be sent no later than one month before the ceremony.
Yes, we can add you to another waiting list. We will add you in chronological order to the dates you have said you can attend.
Graduands of MA, DD, DCL, DM or MCh are asked to kneel in front of the Vice-Chancellor, who touches them on the head with a Bible. You can opt out of this part of the ceremony; however, we need to know in advance. All other degrees are unaffected by this. You cannot request the non-Christian formula on the day of the ceremony.
All students will automatically receive a degree certificate once their degrees have been conferred at a degree ceremony. Students who have passed their examinations but have not yet had their degrees conferred at a degree ceremony can request a degree confirmation letter free of charge. The letter will confirm successful completion of the course at the University of Oxford, the dates of attendance and the classification. More information is available here.
If you commenced your studies at St John’s prior to Michaelmas Term 2007, and you require either a transcript letter or a degree confirmation letter, please complete email the Academic Office.
Please email firstname.lastname@example.org.